Job Description

Administrative Assistant, Investment Banking

Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. Global Banking and Markets (GBM) is a leading Canadian Capital Markets and Investment Banking business with a growing platform in the US and Latin America, operating globally for over 100 years. Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries!

Purpose: Contributes to the overall success of the Power & Utilities Investment Banking team, ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team's business strategies and objectives. Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

What You'll Do:

• Perform administrative tasks for a team, including: calendar management for internal and external meetings, manage heavy domestic and international travel arrangements, and complete expense reports
• Experience coordinating travel logistics on behalf of several team members
• Expense report management for several team members, including follow-up & corporate card reconciliation as needed
• Experience juggling multiple projects and ability to prioritize
• Proactively support the Power & Utilities Investment Banking team in day to day management of scheduling and operations
• Must have experience with Salesforce
• Participation in the day-to-day running of our Salesforce application, organizing all incoming support requests
• Manage Salesforce users, profiles, roles, permission sets and other administrative responsibilities
• Provide input into developing and enhancing current processes and procedures
• Organize and consolidate information from multiple systems and utilize Microsoft Excel to prepare lists/reports for consumption of sales team and leadership; importing/exporting of data between various systems
• Role will need to work closely with a Business Lead, cross-functional internal teams, and external clients
• The jobholder will need to be comfortable interfacing with external clients in a professional and friendly manner
• Advanced experience with Microsoft Office Suite
• Experience handling confidential information
• Space management and planning
• Champions a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge
• Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions
• Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank's Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk
• Champions a high-performance environment and contributes to an inclusive work environment
• Perform other duties as required

What You'll Bring:

• Must have 5-10 + years working with a client-facing team in financial services
• Strong relationship building capability friendly, positive, collaborate and assertive
• Strong self-awareness and desire to learn, grow and take initiative
• Strong written and verbal communication skills
• Excellent organizational skills
• High level of discretion and ability to manage conflicting priorities

Interested? At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That's why we work to grow and diversify talent and engage employees in a performance-oriented culture. Scotiabank wants you to be able to bring your best self to work and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs.

Location(s): United States : Texas : Houston || United States : California : San Francisco || United States : Florida : Miami || United States : Florida : Tampa || United States : Georgia : Atlanta || United States : Illinois : Chicago || United States : Louisiana : New Orleans || United States : Massachusetts : Boston || United States : New York : New York City || United States : Texas : Austin || United States : Texas : Dallas

Scotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets. At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone.

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