Job Description

Executive Assistant to Chief Executive Officer

This range is provided by Deferit. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $90,000.00/yr

About Us

We are a fastgrowing FinTech company. Our mission is to empower individuals to build a healthier relationship with their finances, starting with their everyday bills. Since our launch in 2018, weve helped hundreds of thousands of people across the U.S. and Australia. If youre passionate about problem solving, working in fastpaced environments, and delivering exceptional customer experiences - we want to hear from you.

Role Overview

Were looking for a high performing Executive Assistant to support our CEO and help maximize their focus, efficiency, and strategic output. As a core member of the team, youll be responsible for managing the CEOs daytoday priorities: from inbox and calendar management to stakeholder communications and strategic planning logistics. This is a missioncritical role for someone who thrives on structure, is energized by helping others succeed, and operates with discretion, urgency, and sound judgment.

Responsibilities

Inbox & Communications Management

• Manage, triage, and respond to a highvolume email inbox
• Categorize and assign emails into actionable tasks (e.g., Urgent, Delegate, Awaiting Reply, FYI)
• Track and follow up on key communications, decisions, and deadlines

Calendar & Meeting Coordination

• Own and optimize the CEOs daily and weekly calendar
• Schedule internal and external meetings based on shifting priorities
• Build in focus blocks to protect time for deep work
• Monitor for conflicts and realign the calendar proactively as priorities shift

Strategic Support & Special Projects

• Prepare documents, talking points, and light research when needed
• Take on CEOs administrative duties
• Liaise crossfunctionally on behalf of the CEO to ensure continuity and followthrough
• Support highpriority initiatives and fastmoving projects

Board, Investor & External Stakeholder Coordination

• Coordinate logistics and materials for board meetings
• Support the preparation of decks and financial updates for investors
• Manage communications and followups with key external stakeholders

Operations & Workflow Optimization

• Build and maintain lightweight systems to track tasks, priorities, and deadlines

Confidential & Personal Assistance

• Handle sensitive business and personal matters with discretion and sound judgment
• Maintain strict confidentiality across all matters

What Youll Bring

• 2-3+ years of experience in a corporate environment
• Strong organizational and timemanagement skills; thrives under pressure
• Outstanding written and verbal communication abilities
• Proactive mindset with a no task too small attitude
• Experience managing multiple complex workflows simultaneously
• High integrity, discretion, and emotional intelligence
• Proficiency with productivity and project management tools (e.g., Google Workspace, Excel etc.)
• NYCbased with ability to work inperson at least 4x/week

What We Offer

• A high impact role in a mission driven fintech with global reach
• A supportive, collaborative team culture that values ownership and initiative
• Competitive benefits, including generous annual leave, comprehensive healthcare, flexible work, and wellness perks including sauna, gym, cold plunge, and pickleball court
• Room to grow: personally, professionally, and with the company

Pay Range and Compensation Package

Salary range for this position: $75,000 to $105,000 per year. Salary may vary based upon relevant experience.

Equal Opportunity Statement

This role is based in NYC. Team members are expected to be inperson 4 times per week. A background check is required. You must be eligible to work fulltime in the U.S.

Seniority level

Associate

Employment type

Fulltime

Job function

Management, Administrative, and Other

Job Tags

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